I. Name of Organization

1. Calgary Minor Basketball Association hereinafter referred to as CMBA.

II. Membership

1. A member is any person who is the parent or guardian of a currently registered CMBA player or who is a CMBA coach or a CMBA Board member. Only one parent or guardian may represent a family of players.

2. Membership will cease when the player is no longer registered with CMBA or the member is no longer a registered coach or a current Board member.

3. Membership fees, if any, may be determined from time to time by members at the Annual General Meeting.

4. Any person wishing to withdraw from the membership may do so upon written notice to the Secretary. If any member is in arrears for fees or assessments for any year, such member shall be automatically suspended at the expiration of six months from the end of such year and shall thereafter be entitled to no membership privileges or powers in the Association until reinstated. Any member may be expelled from the Association for any reason the Association deems reasonable but only upon a two-thirds majority vote by members at a Special Meeting.

5. The rights and obligations of the members shall be to adhere to the by-laws.

III. Executive Committee, Board Committee and their elections

1. The Executive Committee shall consist of the President, the Vice-President Elect, up to four Vice-Presidents, as needed, the Secretary and the Treasurer. Each Annual General Meeting will elect from the membership, up to two Vice-Presidents and a Secretary to a two-year term one year, or up to two Vice-Presidents and a Treasurer to two-year terms the next year, alternating. At each Annual General Meeting and at the completion of the term of office, an eligible member may be elected as Vice-President Elect for a one year term of office; the Vice-President Elect will become the President for a one year term of office, and the President will become the Past President, an ex-officio position for one year.

2. The President will conduct all meetings of the Association and be responsible for the general business and responsibilities of CMBA.

3. The Vice-President Elect will conduct meetings in the absence of the President and assist the President.

4. The Vice-Presidents will assume such responsibilities as are assigned them.

5. The Secretary will keep accurate minutes and records of all meetings of the Association.

6. The Treasurer will be responsible for all financial business of the Association and the record-keeper of all financial transactions.

7. The Executive Committee will have full responsibility for management of the affairs of the Association as per the CMBA by-laws and direction from the membership at any of the duly constituted meetings of the Association.

8. The Board Committee will consist of the elected Executive members plus a representative from each of the associated community or basketball associations, as well as any duly appointed members.

9. Should any member of the Executive Committee resign, the remaining Executive may appoint a replacement from the membership who would hold office until the next Annual General Meeting.

10. The removal of an elected member will be by a three-quarter majority vote of those members present at a duly called Special Meeting of the Association.

IV. MEETINGS OF THE ASSOCIATION

1. Voting at all meetings of the Association will be in person by show of hands or ballot. A simple majority will determine the vote.

2. Regular meetings of the Board Committee will occur at least two times per year at the call of the Secretary. Two weeks written notice must be given for each meeting. A quorum will require that fifty percent of all association/community representatives be present. All members of the Board Committee may vote.

3. Meetings of the Executive Committee shall be monthly or at the call of the Secretary. Notice of meetings will be one week written or three days by telephone. All members may vote. Four members will constitute a quorum. Meetings may be held without due notice if a quorum is present, provided that any decisions are ratified at the next duly called and constituted Executive meeting.

4. Special meetings of the Association may be called from time to time as deemed necessary, by the Secretary, or upon presentation to the Secretary, of a petition signed by 100 members of CMBA requesting a Special Meeting. Only members of the Association may vote. A quorum will consist of twenty members. Members will be notified of a special meeting in writing at least two weeks prior.

5. An Annual General Meeting will be called by the Secretary before the end of June each year to present to the membership the following:

(i) President's report

(ii) Financial statement for the previous year ended March 31st together with the Auditor's report thereon.

(iii) Election of the Executive Committee per section II.

(iv) Election/appointment of Auditor/s if necessary.

Members will be notified of the meeting in writing at least two weeks prior to the meeting date. A quorum will be twenty members. All members of the Association in possession of a valid voting card may vote. The Secretary will determine from registration and membership lists the eligibility of each voter and provide each member with a voting card prior to the commencement of the Annual General Meeting. A nominating Committee, chaired by the Past-President, including the Vice-President Elect, and other members elected by the Board Committee, shall provide to the Secretary a slate of nominees for election at the Annual General Meeting, not later than 35 days before the Annual General Meeting. The Secretary shall inform the membership of the names on the slate not later than 28 days before the Annual General Meeting with an accompanying call for further nominations. Nominations thus sought must be endorsed in writing by 15 CMBA members and provided to the Secretary not later than fourteen days prior to the Annual General Meeting for placement on the ballot.

V. Financial

1. The financial year shall be from April 1st to March 31st.

2. The signing officers of the Association shall be the Treasurer, the President and the Vice-President Elect. On specified accounts, second signatories may be the Office Manager or the Bingo Coordinator.

 

3. There shall be no financial remuneration to any member for any volunteer activity.

4. The books and records of the Association may be inspected by any member upon reasonable notice.

5. The financial records will be audited annually by a duly qualified accountant. Copies of the audit will be provided to the members of the Board Committee. Any other member may request a copy.

6. For the purpose of carrying out it's objectives, the Association may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures. However this power shall be exercised only under the authority of the Association and in no case shall debentures be issued without the sanction of a Special Resolution of the Association.

7. All profits and other accretions will be used solely to promote the objectives of the Calgary Minor Basketball Association.

VI. Amending the Bylaws

1. The bylaws may be altered, rescinded or added to by a Special Resolution in accordance to the Societies act of Alberta, at a Special Meeting passed by a majority of not less than three-quarters of such members entitled to vote as are present in person, for which one month's written notice specifying the intention to propose the resolution as a Special Resolution has been duly given.

VII. Custody and use of the seal of the Organization

1. The corporate seal will remain at the official offices of the CMBA.

2. The President, the Secretary or the Treasurer has the authority to use the corporate seal.